Privacy as a Strategic Standard.
Effective Date
Last updated: July 23, 2026. This policy outlines our commitment to your business data integrity.
Review ScopeDocument Scope and Controller
At ReportPilot, we recognize that the data you provide—ranging from financial statements to operational bottlenecks—is the lifeblood of your small business. This Privacy Policy serves as a transparent ledger of how we collect, process, and safeguard that information.
ReportPilot, operating from our headquarters at 150 Elgin St, Ottawa, acts as the primary data controller. We do not treat your data as an abstract commodity; we view it as a physical prototype for your future growth, requiring the same precision and protection as a sensitive architectural blueprint.
Core Identification
- Entity: ReportPilot Strategy Group
- Jurisdiction: Ottawa, Ontario, Canada (PIPEDA Compliant)
- Contact: [email protected]
Key Terms and Data Categories
We distinguish between administrative contact details and the high-level consultancy data used for strategic modeling.
Identity Information
This includes your name, business email, phone number, and professional role. We use this strictly for communication and project management during our 4-week diagnostic phases.
Operational Metrics
Anonymized financial inputs, workforce productivity mapping, and market position data. This is the "raw material" used to generate your strategic roadmap.
The Strategy Behind Data Collection
We do not collect data for the sake of volume. Every field in our discovery intake corresponds to a specific diagnostic outcome. If a data point does not serve the purpose of identifying a bottleneck or optimizing financial performance, we do not request it.
"Strategic work requires north-light clarity—objective data processed without the noise of unnecessary metrics."
Processing Focus: Growth Feasibility
Storage & Protection Protocols
Encryption
All digital strategic models are stored behind multi-layered encryption protocols, ensuring your financial secrets remain confidential.
Retention
We retain consultancy data only for the duration of the engagement plus a standard 2-year audit window for performance monitoring.
Access Control
Only your assigned senior consultant and lead analyst have direct access to raw operational inputs during the framework delivery phase.
Sharing and Disclosure Limits
ReportPilot does not trade, sell, or lease business data to third-party marketers. Disclosure only occurs in limited, strictly defined scenarios:
Boundary Note: Our reports may include links to resource hubs or third-party tools. We do not control their privacy standards; we recommend reviewing their terms before interaction.
Your Legislative Rights
Right of Access
Request a full transcript of all operational data we hold for your business entity.
Right to Correction
Update financial or identity records to ensure your strategic assessment is based on current facts.
Right to Deletion
Request the removal of strategic prototypes and raw data after project completion.
Right to Object
Limit how we use specific data points within our quarterly performance monitoring cycles.
Maintain Your Strategic Integrity.
Direct Contact
Legal Department
150 Elgin St, Suite 800, Ottawa, ON K2P 1L4, Canada
Request Data AuditResource Atlas
Any changes to our privacy standards will be communicated via the email address associated with your ReportPilot account. We recommend regular review of this ledger to remain informed of our data security refinements.